AMA Annual General Meeting FAQ

What is an Annual General Meeting (AGM)?

An Annual General Meeting is a yearly gathering for association members. It occurs for the following purposes:

  1. To consider the President's Report, Annual Report, and the Audited Financial Statements for the year ending March 31, 2021;
  2. To elect members to the AMA Board of Directors;
  3. To appoint auditors; and
  4. To deal with such other business as may properly be addressed at the meeting.


For more information about the schedule, please see the 2021 AGM Agenda here.


When is the AMA's 2021 AGM?

The AMA's Annual General Meeting will be held virtually at 11:00 a.m. MDT on Thursday, September 16, 2021. The AGM will take place ahead of the September Event in the AMA's 2021 Conference Series.

 

What documents are included in the AGM Package?

This year's digital Annual Report and AGM package includes:


These documents can also be found under "AGM" in the Document Library. Please note that a printed package will not be mailed this year.

 

How can I register to attend the AGM and vote?

Register to attend and / or be added to the voting list using the AGM Registration and Voting Information Form by September 8 at 4:30 p.m. Once registered, you will be emailed a link to the AGM virtual meeting prior to September 16. If you are eligible to vote, you will receive further voting instructions by email prior to the AGM.

 

I cannot attend the AGM. Do I still need to complete the form?

Yes. If you are unable to attend the AGM, voting members of the AMA can use the online form to assign a proxy to vote on their behalf.

 

Does my 2021 Conference Registration include attendance at the AGM?

No. You must register separately to attend the AGM using the AGM Registration and Voting Information Form. Please note that the AGM is open to AMA members and non-members. 

 

Am I eligible to vote if I am an Individual or Student / Volunteer Member of the AMA?

Yes, if your Individual or Student / Volunteer Membership is in good standing, you are eligible to vote, and your name will automatically be on the voting list once you have registered.

 

Am I eligible to vote if I am an employee at an Institutional Member of the AMA?

If your institution's Institutional Membership is in good standing, the authorized representative designated by your institution's governing authority is eligible to vote. Only one representative can be assigned per Institutional Membership.

Institutional Members can indicate their attending voting representative through the online form, or assign a proxy if no institutional representative will be attending the AGM.

 

I am an Individual Member and I am also the authorized representative for my institution. Can I vote twice?

Yes, if you are eligible to vote both for yourself and as the authorized representative of an Institutional Member, you will be able to vote once for each membership. Please complete the registration form separately for each membership to ensure that you receive the correct voting links for both your Individual Membership and as the designated voting representative for the Institutional Membership. You will receive the meeting link and further voting instructions prior to September 16.

 

Am I eligible to vote if I represent a Supporting Member of the AMA?

No, Supporting Members of the AMA are ineligible to vote. You can still attend the AGM by registering using our online form.

 

I am an AMA member and I am eligible to vote, but I cannot attend the AGM. Can someone vote for me?

Yes, you can use the online form to designate either the Association Vice President or someone else as a proxy to vote on your behalf. You will need to provide a valid email address for your proxy ensure they receive the correct links.

 

I have been designated as a proxy to vote for a member who cannot attend the AGM. What do I need to do?

If someone has designated you as their proxy, they will have included your contact information, and you will receive a link to the virtual meeting by email prior to September 16.

 

If I apply (or reapply) to join the AMA as a new member, will I be eligible to vote in time for the AGM?

All new member applications must be ratified by the AMA Board of Directors. The deadline to submit a new member application in order to ensure time to be ratified prior to the AGM is August 31, 2021.

 

How can I tell if my membership is in good standing?

A membership is considered in good standing once a member has been ratified by the AMA Board of Directors, and remains in good standing so long as there are no outstanding membership invoices on the account.

You can view your current membership status by reviewing your profile in the Members Only section. If you have an outstanding membership invoice from the previous 90 days, there will be a notification at the top of your page.

Please note that if a membership invoice is outstanding for more than 90 days, the membership is discontinued. In such cases, it is necessary to reapply for membership and be ratified by the Board. 

If you are unsure of the status of your membership, or need help logging into the Members Only section, please contact Lesley Dolman, Operations Coordinator, at 780.424.2626 or info@museums.ab.ca.

 

I am ineligible to vote / I am not an AMA member. Can I still attend the AGM?

Yes, you are welcome to attend the AGM even if you are ineligible to vote. You still need to register via online form in order to receive the link to the virtual meeting.

 

Have more questions?

Contact us at info@museums.ab.ca if you would like additional information ahead of the AGM.

If I apply (or reapply) to join the AMA as a new member, will I be eligible to vote in time for the AGM?

All new member applications must be ratified by the AMA Board of Directors. The deadline to submit a new member application in order to ensure time to be ratified prior to the AGM is August 31, 2021.

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